Executive Assistant

LocationUS Calendar07/09/2017   Experienced Sacramento


Teichert is seeking a motivated, energetic and passionate candidate to join our team as a full-time Executive Assistant to the Executive Vice President & Chief Financial Officer.

The purpose of this role is to perform tactical and strategic administrative support for the CFO and includes a variety of administrative and general office tasks that support other senior management and staff on the CFO team.   Additionally, this role works collaboratively with other Executive Assistants in providing general and backup administrative support to other Executives.

- Provides support and assistance to CFO that ensures effective use of time and productive interactions with stakeholders.
- Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and project management roles.
- Responsible for the professional image of external and internal communications including up to date visual and graphical design.   This includes creating communications and presentations from rough ideas to finished products.
- Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others. This includes handling confidential information and communications.
- Proactively and independently resolves problems with the goal of creating time in the CFO’s schedule.
- Establishes, promotes, and protects Teichert values including diversity, teamwork, fair work environment, and respect of others. Maintains a “team” spirit within the Company.   Works and cooperates with other disciplines (across company lines) to ensure maximum and best use of resources.
- Promotes and protects the community perception of Teichert.   
- Builds and maintains positive working relationships with internal and external customers. Facilitates communication of company, project, and reporting policies.   Maintains a favorable impression of the company with external customers through professional and courteous interactions.
- Gathers feedback and continuously makes improvements to work processes and practices.
- Assists in achieving a zero injury culture through supporting safety programs and actively participating in appropriate safety meetings and training sessions to maintain a safe, healthy work environment and to meet corporate safety standards.

Contributes to the smooth operation of office services by providing administrative support to the business unit which may include some or all of the following:  
- Updating and distributing various financial reports. 
- Compiles information and prepares general correspondence for internal and external use and distribution
- Prepares and edits graphic presentations and social media, website and marketing materials.
- Maintains office records and files through accurate and timely processing of documents, setting up and maintaining department files, etc.
- Schedules and coordinates calendars and meetings for small and large groups.
- Administers mail service for executives including sorting, opening, date stamping and distributing interoffice/interproject mail and faxes, receiving packages, letters, etc. as required and signing for parcels when necessary. May run miscellaneous errands, pick up deliveries as required.
- Answers incoming calls and routes to appropriate person or takes legible and accurate messages when necessary. May answer routine questions or follow-through on routine requests. Updates phone listing and ensures accuracy of information and timely distribution.
- Accounts Payable:   Processes expense reports and vendor invoices for payment.
- Maintains and orders sufficient stock of office supplies and other materials required for the business unit’s activities.

- Bachelor’s degree or equivalent experience combination of experience and college level education

Experience & Industry Expertise:
- 4 to 7 years administrative experience
- Knowledge of the construction industry preferred

Specific Job Requirements:
- Successful completion of a pre-employment drug, alcohol, and background investigation
- Valid Driver’s License
- Notary Public or willingness to earn credential
- Current on all company required safety and regulatory training
- Ability to preserve confidential and proprietary information and successfully avoid conflicts-of-interest
- Master of Microsoft Office Suite and other graphic/creative software
- Knowledge of Standard Operating Policies and Procedures
- Ability to plan and manage projects and prioritize for successful outcomes
- Possess excellent judgment, decision-making and time management skills
- Strong communication skills: verbal, written, graphic, facilitation, listening
- Strong focus on customer satisfaction
- Ability to multi-task and complete project accurately and timely
- General business acumen 

- Dependable/reliable
- Discretion and confidentiality
- Adaptable
- Organized and clean workspace
- Professional
- Resourceful
- Focused and able to manage distractions
- Steadfast when appropriate
- Straight forward and composed
- Written and verbal communication methods
- Organization and Management
- Technical competence
- Teamwork / Relationship Management
- Foster Learning Environment
- Personal Growth / Development

Equipment Used:
- Personal computer, office machines including copier, fax and phone
Physical Demands & Work Environment:
The physical demands and work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Physical: Sitting for long periods of time working at the computer and on the telephone. Some lifting of materials and equipment up to 50 lbs, bending, and stooping. Close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work Environment:   Typical office environment with adequate temperatures and lighting, low levels of noise.   Demands of meeting tight deadlines. 

Teichert is an Equal Opportunity Employer and an E-Verify Company.